I was waiting in line at the post office when a man came in with a large parcel. It was carefully taped and the address was clear. But when his turn came at the window the postal employee took out his tape measure and calculated the size of the parcel. “This is too big to ship,” he explained. “You’ll have to go to UPS.”
The man left with a disappointed expression on his face. You can prevent similar customer disappointment by checking postal regulations before you mail a parcel.
US Postal Regulations are on the Internet, but they are boggling. One website, for example, lists 401 physical standards for shipment and 402 “Elements on the Face of a Mailpiece” regulations. Out of curiosity, I printed out both sets of regulations — five pages of dense type. Who has time to read these?
R. Havey Bravman, owner of Advanced Digital Replication, Inc., discusses regulations in his article, “Guide to New United States Postal Service Regulations.” He thinks automation is the main cause of price increases. In the past, the postal service charged a letter rate for parcels that weren’t compatible with automated equipment. “However, the game has changed, making the selection of an experienced replication, printing and fulfillment company able to navigate the complexity of the new US Postal Regulations absolutely critical,” he writes.
Knowing a few key regulations can save you time and money. First, you need to know the post office divides parcels into three groups: machinable, irregular, and outside. Machinable means the parcel can go through automated equipment. Irregular parcels — poster tubes, product samples, etc. — can’t be processed by this equipment. Outside parcels are too big for the machines. Some other regulations to keep in mind:
* Your parcel can’t weigh more than 70 pounds.
* Oversized parcels will be rejected.
* Soft goods (items in paper or plastic bags) may be shipped if they meet postal standards.
* Do not wrap your package with paper or tie it with twine.
* Never shrink-wrap a package.
* All printing on grocery store boxes must be obliterated.
* As handy as liquor boxes with dividers are, a parcel with liquor advertising on the outside will be rejected.
Being familiar with these regulations didn’t keep me out of trouble. Yesterday I packed two boxes of goodies for my twin grandchildren, who attend different colleges. Instead of buying boxes, I got two free ones from the grocery store. I taped them closed and crossed out all of the lettering.
But when my husband tried to mail the packages they were rejected because the words were still visible. He brought the packages home and obscured the lettering with house paint. Before he returned to the post office he made sure the paint was dry and no words, or parts of words, showed. The post office accepted the parcels.